Job Description

We are working with a well known biopharmaceutical company seeking a skilled Administrative Assistant to join their team and provide complex administrative support functions for the VP, Head of Program Management and several other R&D groups, ensuring efficient office and logistical operations. The ideal candidate has the ability to work independently and flexibly in a fast-paced environment with strong initiative and follow-through. This is a great contract opportunity, and we are looking to fill the position as quickly as possible.

Responsibilities

• Responsible for heavy calendar management utilizing Outlook
• Experience with support of remote senior leaders and team members
• Schedule meetings with internal and external groups as needed, including organizing all meeting logistics (availability of attendees, meeting rooms and equipment, online conferencing via Lync and catering as required)
• Manage confidential and proprietary material effectively and discreetly
• Demonstrate proficiency working with the procurement systems and processes, including processing new vendor requests and contracts
• Assist with creating/editing executive and/or departmental documents and presentations
• Assist with travel needs
• File expense reports in electronic and alternative systems as appropriate.
• Back up to other administrative assistants as needed, including European colleagues as needed
• Oversee and execute timely completion of additional projects, as needed
• Establish, update and maintain departmental files and records
• Type and format confidential and non-routine documents

Qualifications

• Bachelor’s degree preferred but not required
• 3+ years of related administrative experience in pharmaceuticals/biotechnology strongly preferred
• Prior experience working with technical teams or R&D preferred.
• Ability to work independently and manage multiple projects with superb accuracy
• Exceptional customer service skill with internal and external personnel
• Demonstrated exceptional MS Office skills (Word, Excel, Outlook, and PowerPoint).
• Must be able to work 8:00 am to 5:00 pm Eastern; office-based 3 days per week at NJ US HQ office in Morristown, with 2 remote working days per week

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