Job Description

Our client, the largest union in the United States is seeking an Administrative Assistant to join their Boston office.

• This is a temp-to-hire position.
• The work schedule is Monday – Friday with one day remote.
• The work hours are Monday – Friday with 9am – 5pm with occasional weeknight and weekend work.
• The pay rate is $26.00 per hour.
• Bilingual Spanish is required.

DUTIES AND RESPONSIBILITIES:

We are currently seeking a Bilingual Administrative Assistant to support administrative operations in our Boston office.

Key responsibilities include:

• Provide logistical support for union events including ordering food, organizing and lifting materials, event set-up/breakdown, and entering/reporting on member attendance.
• Set-up/breakdown of laptops/projector/conference calls for meetings.
• Assist with reception including greeting visitors, answering phone and routing calls.
• Screen members for worksite issues and connecting members to Grievance Center as necessary.
• Create and monitor check requests from vendors.
• Process paperwork and expenses for members including members Executive Board members, bargaining committee members.
• Support Executive Board members including travel arrangements, work release coordination, reimbursements, schedule arbitration appeals.
• Assist members with dues deduction errors and questions.
• Assist with building operations including access control and maintenance requests to landlord.
• Maintain and troubleshoot IT equipment and hardware.
• Maintain/organize office space and equipment.
• Reserve conference rooms and meeting space for internal and external groups.
• Order and organize office supplies and kitchens, taking inventory of supplies.
• Assist with internal office/furniture moves as needed.
• Provide clerical support including filing, copying, data entry, document editing, and mailings.
• Process incoming/outgoing mail including UPS and FedEx.
• Support administrative functions using union-provided technology tools and applications.
• Run errands for union operations.
• Other administrative duties as required.

QUALIFICATIONS AND EXPERIENCE

• Minimum 3 years’ experience in an equivalent position.
• Ability to multi-task, prioritize responsibilities and meet deadlines.
• Must be well organized and detail oriented.
• Strong professional demeanor, exhibiting tact, and working well with people of diverse economic/cultural backgrounds.
• Proficient computer, database, phone system and other technology skills covering a variety of office equipment.
• Strong interpersonal and communication skills (written and verbal).
• Ability to work long and/or irregular hours as needed, which may include weekends and evenings.
• Bilingual is required (Spanish/English).

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