Job Description
University Overview
The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn's distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America's Best Large Employers in 2023.
Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.
The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.
Posted Job Title Clinical Research Coordinator B/C
Job Profile Title Clinical Research Coordinator B
Summary With minimal supervision, the clinical research coordinator will coordinate Phase I-IV clinical trials, registries, and other NIH-funded research studies for the Pulmonary Vascular Disease Program. Screen, recruit, consent and enroll eligible subjects per protocol using GCP guidelines. Implement various research protocols and guidelines. Provide education to the patient and/or families. Responsible for management and oversight of research medication administration, monitoring of patient care, monitoring of side effects/adverse events, and maintaining general oversight of patient status throughout study period. Will record and report adverse events and serious adverse events per protocols. Manage patient treatment per protocol, schedule clinical and research office visits, interact with cardiology and pulmonary staff to schedule and oversee research testing. Responsible for drawing labs (phlebotomy training preferred), sample processing and shipping. Responsible for performing vital signs and EKGs for study visits. Organize and maintain all documentation required by the sponsor or CRO- includes source documentation, case report forms, and research charts. Responsible for accurate data collection and data entry. Work closely with study sponsors and physicians. Communicate any research issues to PI and primary MD, communication with research team, including Investigators, project managers, CRC and regulatory team, to ensure patient safety and proper study conduct. Participate in initiation, monitoring, audit and closeout visits. Participate in study team meetings and ongoing protocol training/compliance meetings. Demonstrate vigilance in patient safety, protocol compliance, and data quality. Adhere to all University of Pennsylvania, FDA and GCP guidelines.
Clinical Research Coordinator B With minimal supervision, the Clinical Research Coordinator at Level B will coordinate Phase I-IV clinical trials, registries, and NIH-funded studies within the Pulmonary Vascular Disease Program. Responsibilities include screening, recruiting, consenting, and enrolling eligible subjects according to protocol and Good Clinical Practice (GCP) guidelines. The coordinator will implement research protocols, provide education to patients and/or families, and schedule research office visits. They will interact with research staff to coordinate research testing, perform vital signs and EKGs, and handle phlebotomy, lab processing, and shipping (phlebotomy training preferred). Additional tasks include organizing and maintaining essential documentation such as source documentation, case report forms, and research charts. The coordinator will be responsible for accurate data collection and entry, participate in study team meetings, and follow all University of Pennsylvania, FDA, and GCP guidelines. Participation in study initiation, monitoring, audit, and closeout visits is also required, as is clear communication with the research team to ensure protocol adherence and patient safety.
Clinical Research Coordinator C At Level C, the Clinical Research Coordinator will independently manage the full scope of complex clinical research activities for the Pulmonary Vascular Disease Program, including clinical trials and multiple concurrent NIH-funded studies. This role assumes responsibility for the oversight of research medication administration, monitoring of patient care, evaluating and escalating side effects or adverse events, and maintaining continuous oversight of patient safety throughout the study duration. The coordinator will manage patient treatment regimens per protocol and ensure adherence through coordination with multidisciplinary teams. They will lead the reporting of adverse events and serious adverse events and may contribute to the development of corrective action plans when necessary. This level requires proactive communication with sponsors, investigators, and cross-functional research teams (including regulatory and data management teams), ensuring protocol compliance and operational efficiency. The Level C coordinator will lead aspects of regulatory and monitoring visits, participate in strategic discussions, mentor junior staff, and identify process improvements to enhance study quality and patient safety. A high degree of autonomy, leadership, and expertise in GCP and institutional policies is expected.
QUALIFICATIONS: Clinical Research Coordinator B - Bachelor's degree and 2-3 years of related clinical research experience, or an equivalent combination of education and experience
- Phlebotomy experience preferred
- Strong communication, writing, organizational, and time management skills
- Ability to work both independently and as part of a team
- Flexible, detail-oriented, and able to multitask effectively
- Familiarity with IRB processes and human subject research regulations
- Position contingent upon funding
Clinical Research Coordinator C - Bachelor's degree and a minimum of 4 years of progressively responsible clinical research experience, or equivalent combination of education and experience
- Phlebotomy experience preferred
- Demonstrated ability to independently manage complex clinical trials
- Strong leadership, communication, and organizational skills
- Proven experience working with multidisciplinary teams and sponsors
- In-depth knowledge of IRB regulations, FDA guidelines, and GCP standards
- Experience mentoring junior staff and overseeing multiple studies
- Position contingent upon funding
Position contingent upon funding.
Job Location - City, State Philadelphia, Pennsylvania
Department / School Perelman School of Medicine
Pay Range $52,500.00 - $62,000.00 Annual Rate
Salary offers are made based on the candidate's qualifications, experience, skills, and education as they directly relate to the requirements of the position, and in alignment with salary ranges based on external market data for the job's level. Internal organization and peer data at Penn are also considered.
Equal Opportunity Statement The University of Pennsylvania is an equal opportunity employer. Candidates are considered for employment without regard to race, color, sex, sexual orientation, religion, creed, national origin (including shared ancestry or ethnic characteristics), citizenship status, age, disability, veteran status or any class protected under applicable federal, state or local law.
Special Requirements Background checks may be required after a conditional job offer is made. Consideration of the background check will be tailored to the requirements of the job.
University Benefits - Health, Life, and Flexible Spending Accounts : Penn offers comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits to protect you and your family's health and welfare. You can also use flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars.
- Tuition : Take advantage of Penn's exceptional tuition benefits. You, your spouse, and your dependent children can get tuition assistance here at Penn. Your dependent children are also eligible for tuition assistance at other institutions.
- Retirement: Penn offers generous retirement plans to help you save for your future. Penn's Basic, Matching, and Supplemental retirement plans allow you to save for retirement on a pre-tax or Roth basis. Choose from a wide variety of investment options through TIAA and Vanguard.
- Time Away from Work: Penn provides you with a substantial amount of time away from work during the course of the year. This allows you to relax, take vacations, attend to personal affairs, recover from illness or injury, spend time with family-whatever your personal needs may be.
- Long-Term Care Insurance: In partnership with Genworth Financial, Penn offers faculty and staff (and your eligible family members) long-term care insurance to help you cover some of the costs of long-term care services received at home, in the community or in a nursing facility. If you apply when you're newly hired, you won't have to provide proof of good health or be subject to underwriting requirements. Eligible family members must always provide proof of good health and are subject to underwriting.
- Wellness and Work-life Resources : Penn is committed to supporting our faculty and staff as they balance the competing demands of work and personal life. That's why we offer a wide variety of programs and resources to help you care for your health, your family, and your work-life balance.
- Professional and Personal Development: Penn provides an array of resources to help you advance yourself personally and professionally.
- University Resources: As a member of the Penn community, you have access to a wide range of University resources as well as cultural and recreational activities. Take advantage of the University's libraries and athletic facilities, or visit our arboretum and art galleries. There's always something going on at Penn, whether it's a new exhibit at the Penn Museum, the latest music or theater presentation at the Annenberg Center, or the Penn Relays at Franklin Field to name just a few examples. As a member of the Penn community, you're right in the middle of the excitement-and you and your family can enjoy many of these activities for free.
- Discounts and Special Services : From arts and entertainment to transportation and mortgages, you'll find great deals for University faculty and staff. Not only do Penn arts and cultural centers and museums offer free and discounted admission and memberships to faculty and staff. You can also enjoy substantial savings on other goods and services such as new cars from Ford and General Motors, cellular phone service plans, movie tickets, and admission to theme parks.
- Flexible Work Hours: Flexible work options offer creative approaches for completing work while promoting balance between work and personal commitments. These approaches involve use of non-traditional work hours, locations, and/or job structures.
- Penn Home Ownership Services: Penn offers a forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia, which can be used for closing costs or home improvements.
- Adoption Assistance: Penn will reimburse eligible employees on qualified expenses in connection with the legal adoption of an eligible child, such as travel or court fees, for up to two adoptions in your household.
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Job Tags
Full time, Work at office, Local area, Work from home, Flexible hours,