Job Description

JOB SUMMARY

The Data Coordinator is responsible for processing and entering clinical trial data into the appropriate electronic data capture (EDC) systems. This role ensures compliance with Urology San Antonio (USA) Clinical Trials Standard Operating Procedures (SOPs), Good Clinical Practice (GCP) guidelines, and all applicable federal, state, and local regulations.

DUTIES AND ESSENTIAL JOB FUNCTIONS

· Accurately extrapolates and enters data into case report forms (CRFs); ensures timely data submission in accordance with USA SOPs.

· Prepares for and actively participates in monitoring visits and audits; assists in resolving data queries promptly to meet USA and sponsor requirements.

· May assist in screening patients for study eligibility.

· Assists with scheduling procedures required for protocol compliance.

· Coordinates patient follow-up visits and ensures timely submission of follow-up data.

· Supports the processing of imaging documents and other materials necessary for research.

· Maintains all research records securely and confidentially, in compliance with HIPAA, sponsor agreements, and practice policies.

· May mentor and support training of new data entry staff at the site or location.

· May assist with research billing coordination and tracking of research payments.

· Manages multiple clinical trials and associated deadlines effectively.

· Maintains professional, respectful, and compassionate communication with patients and team members.

· Adheres to departmental policies, including dress code and confidentiality standards.

· Provides staff coverage as needed and performs other duties as assigned.

· Must wear the appropriate uniform while on duty.

· Follows all organizational protocols, policies, and procedures.

· Completes tasks efficiently, accurately, and on time.

· Follows policy regarding attendance, punctuality, and meal breaks. Understands that late arrivals, early departures, and unapproved absences can disrupt workflow and patient care.

· Maintains a courteous and professional demeanor when interacting with patients, staff, and external contacts.

· Keeps work areas clean, organized, and free from clutter.

· Reports to work as scheduled, ready to begin duties on time, and remains present for the entire scheduled shift unless otherwise approved.

Other functions and Responsibilities

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

COMPETENCIES

· Patient & Customer Focus

· Ethical Conduct

· Flexibility

· Initiative

· Personal Effectiveness/Credibility

· Stress Management/Composure

· Strong attention to detail and data accuracy

REQUIRED LICENSES/CERTIFICATIONS/EDUCATION

· High school diploma or general education degree

QUALIFICATIONS

Required

· Medical terminology

· Ability to follow instructions and work in a team environment

· Interest in healthcare, science, or research

Preferred

· Medical office experience

· Experience as data entry

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