Job Description

Niagara Falls, N.Y. Heart, Love, & Soul. Executive Office Administrator.

PT. Benefits. $20.00/$25.00/Hour.

Office of the Executive Director:

Provide direct administrative support to the Executive Director, ensuring daily tasks and special projects are planned, scheduled, and executed efficiently. Function as the administrative point of contact between the Executive Director and internal/external stakeholders. Keep the Executive Director informed of upcoming commitments and requirements. Develop a general awareness of organizational requirements and challenges, using initiative to anticipate and resolve issues and/or provide solutions to facilitate the Executive Directors ability to effectively lead.

Board of Directors:

Function as the primary liaison for board members, providing relevant information and documentation, coordinating new board members onboarding and orientation. Maintain communication with Board of Directors and committees, drafting minutes, notices, and all other related correspondence, and keeping records to assure effective, timely and confidential communication and strong board processes. Prepare and disseminate board and committee meeting materials. Prepare agendas and make arrangements for committee, board, and other meetings.

Executive Support:

Provide administrative support to SLT, including scheduling meetings, proofreading documents, and compiling reports and other documentation for meetings and presentations. Manage donor data entry and gift processing, generating acknowledgements, and assisting with mailing campaigns. Assist the Development Director with coordinating meetings, visits, lunches, etc. with donors and friends of Heart & Soul. Conduct research, compile data and reports and provide administrative support to various projects, as assigned.

Bachelors degree in related field preferred and 2 plus years of relevant experience handling similar duties.

Email Cover Letter and Resume to: p.dixon@heartloveandsoul.org

Job Tags

Work at office,

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