Job Description

Job Description and Duties

Pending DHR Approval.

Under the general direction of the Staff Services Manager II, the Immigration Specialist manages projects and assignments with state-wide impact related to immigration special projects; provides technical expertise and support on immigration, visa, and employment authorization issues to prospective employees, employees, supervisors, and managers; and coordinates with prospective employees/employees and various support offices to ensure compliance and timely processing of necessary applications and petitions. The incumbent is responsible for filing visa petitions on behalf of prospective employees and employees.

Eligibility for hire may be determined by your score on the Staff Services Manager I exam. For those who do not have current eligibility (e.g., transfer, permissive reinstatement, or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions. To apply for the exam, please click here and search by typing in the classification title.

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job. 

Apply today to join our team!  We especially encourage applicants to check out our Caltrans Career Compass tool!  The Caltrans Career Compass is a tool to assist and help candidates understand and succeed in applying to Caltrans positions.

PARF# 22-6-030 / JC-483283

You will find additional information about the job in the .

Working Conditions

Position located at 1727 30th Street Sacramento, Ca 95819

Multiple positions may be filled from this recruitment.

This position may be eligible for telework. The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy. Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs. Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises. The selected candidate will be required to commute to the headquartered location as needed to meet operational needs. Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions. All commute expenses to the headquartered location will be the responsibility of the selected candidate.
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.

Special Requirements

A Statement of Qualifications (SOQ) is a discussion of how an applicant's knowledge, skills, and abilities qualify them for the position. The SOQ is a maximum two (2) page document, 12-point font, and must include your name and Job Code (JC) number. Resumes and cover letters will not take the place of the SOQ. Failure to include and complete the SOQ may result in disqualification for interview.

Describe how your training, education and/or work experience qualifies you for this position. Please include specific examples demonstrating your knowledge, skills, and abilities as it relates to the duty statement.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification. Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment. Applicants with foreign transcripts/degrees must provide a transcript/degree U.S. equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent.  Here is a list of evaluation agencies : or .  Please redact birthdates and social security numbers.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

• Knowledge of the USCIS policies and procedures, California Department of Human Resources, and civil service rules, laws, and regulations governing the I-9 and Immigration Processes.

• 2+ years of experience in human resources, including the areas of Immigration and I-9 services processes associated with civil service hiring.

• Ability to work in a fast-paced environment.

• Ability to work under pressure with changing priorities, and to coordinate multiple tasks efficiently and independently to meet deadlines.

• Ability to work independently and with others.

• Strong organizational skills, manage multiple assignments, and meet deadlines within challenging time constraints.

• Experience analyzing, interpreting, and applying personnel laws, policies, rules, and processes.

• Strong verbal and written communication skills.

• Ability to identify and resolve the most complex, sensitive customer related issues.

• Ability to be innovative and present recommendations to management to improve business operations, and instilling a "think outside of the box" approach.

•Ability to clearly present complex information to DHR partners and departmental business partners.

•Compliance with maintaining confidential information.

Benefits

to view the Benefits Summary for Civil Service Employees in the State of California.

Important Application Instructions

The State application (STD.678 is required, and each section must be filled out completely and thoroughly. For mailed or hand delivered applications to be considered for this position, the Job Control Number (JC-483283), PARF# 22-6-030, and the title of the position (Staff Services Manager I Specialist) must be included on the STD. 678 form. 

Electronic applications through your CalCareers account are highly recommended and encouraged.

Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIFICATE must include a copy of your DEGREE/TRANSCRIPTS, LICENSE, or CERTIFICATE, along with your State application (STD. 678), to be considered for this position.

NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD. 678). This page is for examination use only. Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.  Confidential information that should be  excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.  The job application packet checklist is not required to apply for this position.  Failure to follow these instructions may result in your application not being considered for this position.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -

  Statement of Qualifications (SOQ) is required. Please see the Special Requirements section for SOQ instructions.

Job Tags

Permanent employment, Full time, Contract work, Work experience placement, Immediate start, Remote job,

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