Job Description

About the Company - We’re looking for a hands-on, detail-oriented Project Manager to join our growing team at a fast-paced growing medical device company. This individual will play a critical role in managing customer programs from kickoff through delivery—working across functions to coordinate deliverables, track milestones, and ensure we meet client expectations on quality, timelines, and budget. This is a highly collaborative role where you’ll wear multiple hats, manage day-to-day project details, and serve as the main point of contact for our customers. You won’t be managing a team, but you’ll work closely with internal stakeholders in engineering, quality, operations, and supply chain to keep projects moving forward.

About the Role - Key Responsibilities

• Project Coordination: Own and manage project timelines, deliverables, and documentation across the product lifecycle—from quoting and design transfer through manufacturing and shipment.
• Customer Communication: Act as the primary customer contact—facilitating meetings, providing regular updates, gathering feedback, and ensuring alignment on scope, expectations, and changes.
• Cross-Functional Collaboration: Work directly with internal teams to coordinate tasks, resolve bottlenecks, and support execution—without having formal direct reports.
• Timeline & Budget Tracking: Monitor progress against milestones, identify delays or risks early, and escalate or course-correct as needed.
• Documentation & Reporting: Maintain project documentation including meeting notes, status reports, action item logs, and change orders.
• Compliance Support: Ensure project activities follow applicable regulatory guidelines (e.g., ISO 13485, FDA), working closely with the Quality team.
• Continuous Improvement: Contribute ideas to help improve internal systems, templates, and processes as we grow and scale.

Qualifications

• Education: Bachelor’s degree in Engineering, Science, Business, or a related technical field (required). PMP or similar certification is a plus but not required.
• Experience:
• 3–5 years of experience in a project coordination or project management role, ideally within a medical device or regulated manufacturing environment.
• Experience working in a start-up or small company setting is highly preferred.

Knowledge & Skills:

• Solid understanding of product development and manufacturing processes, especially within regulated environments.
• Familiarity with design controls, quality systems, and working with cross-functional teams.
• Comfortable juggling multiple projects and wearing multiple hats in a dynamic, fast-moving environment.
• Strong communication, organization, and attention to detail.
• Proficiency in Microsoft Office, project management tools (e.g., Smartsheet, MS Project, Trello), and general comfort with digital tools.

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