Job Description

Description We are offering a contract opportunity for an Administrative Assistant with front desk support duties in Union City, California. This role is in the public utilities industry and will be based in a busy, dynamic workplace. As an Administrative Assistant, you will be tasked with a range of duties, including data entry, customer service, and maintaining organized records of customer interactions. This is for a public agency so professionalism at all times is critical. Job Title: Administrative Receptionist Location: Union City, California Employment Type: Contract with an anticipated duration of 3 months, with the potential for extension of up to 6 months. Schedule: Monday - Friday, 9:00 AM - 5:00 PM 100% onsite Key Responsibilities: + Data entry, printing, and filing within Microsoft Office Applications such as Excel and SharePoint along with other database systems + Responsible for accurate and efficient processing of administrative tasks + Handle inbound and outbound calls, providing excellent customer service and answering inquiries + Directing customers to appropriate team member based on request type + Receive and direct visitors professionally, ensuring a positive first impression + Sort and distribute incoming mail, accept and process credit payments Provide letter preparation and mailing, as needed + Properly receive and forward plans received over the counter + Understand and operate work room equipment Requirements + Proficiency in Microsoft Office Suite including Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word + Strong computer and data entry skills + Able to multitask while maintaining superb attention to detail + Professional demeanor and appearance + Experience in answering inbound calls and managing inbound/outbound calls + Strong customer service skills with the ability to interact professionally with all levels of staff and the public + Proven ability to handle data entry tasks with accuracy and attention to detail Experience in managing email correspondence in a business setting + Excellent time management and organizational skills + Ability to work independently and as part of a team + Strong oral and written communication skills + High level of discretion and confidentiality handling sensitive information + Ability to multitask in a fast-paced environment while maintaining high level of professionalism + Proactive attitude with a problem-solving mindset Willingness to learn new systems and processes quickly. TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Tags

Permanent employment, Contract work, Temporary work, Monday to Friday,

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