Job Description

Location: Chicago, IL

Job Description:

• Acts as an ambassador for Booth and a resource for faculty guests before, during, and after their visits to campus.  Assumes responsibility for ensuring highest quality event management for events such as workshops, research seminars, and other meetings.  Oversees and reconciles budget through vendor selection, budget projections, and general checks and balances within the budget for workshops and events.
• Collaborates with faculty recruiting coordinators and deansâ™ office regarding faculty recruiting.  This includes coordinating application materials, scheduling meetings and flyouts, and managing other processes and requests that may vary by recruiting area.
• Assists faculty at large with general support and projects, including recommendation letters, course-related requests, reimbursements, and general inquiries.
• Assists Academic and Research Specialist team to further their mission of faculty support by providing help with projects ranging from course material updates, website updates, proofreading, and other faculty-related requests.
• Collaborates with Faculty Services team members at Harper Center (Hyde Park) and Gleacher Center (downtown) on projects and initiatives. 
• Plans and schedules events, programs, and outreach. Coordinates event-day logistics, and performs other routine assignments with guidance from others.
• Assists with identification and resolution of event and program needs, including vendor selection and contract negotiation. Keeps track of all expenses, prepares reports on costs, using existing procedures to solve routine problems as they arise.
• Performs other related work as needed.

Preferred Qualifications

Education:

• Bachelorâ™s degree.

Experience:

• Background with event management.
• Higher education background.

Technical Skills or Knowledge:

• Mastery of Microsoft Office software, including Word, Excel, PowerPoint, and Outlook.

Preferred Competencies

• High degree of professionalism. 
• Excellent service, communication, and interpersonal skills.
• Superior organizational skills and constant attention to detail.
• Proven ability to work independently, proactively, courteously, efficiently, and tactfully, using sound judgment, in a fast-paced environment with diverse populations. 
• Demonstrated skill managing multiple priorities in a fast-paced, time sensitive, high output environment.
• Maintain confidentiality of faculty information.
• Unnderstand faculty needs and faculty culture, while also being able to deliver effective solutions to individual faculty.

Working Conditions

• Provides back-up support for the Gleacher Center (downtown) Faculty Suite, as needed.  Including occasional evening and Saturday hours.
• Work in-person to support events.  Peak months September-June, Monday-Thursday, and as needed.
• This position is currently expected to work a minimum three days per week in the office.

Application Documents

• Resume/CV (required)
• Cover Letter (required)

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national or ethnic origin, age, status as an individual with a disability, protected veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via the Applicant Inquiry Form.

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.

About University of Chicago (UC)

One of the world's premier academic and research institutions, the University of Chicago has driven new ways of thinking since our 1890 founding. Today, UChicago is an intellectual destination that draws inspired scholars to our Hyde Park and international campuses, keeping UChicago at the nexus of ideas that challenge and change the world.

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Job Tags

Contract work, Saturday, Afternoon shift, 3 days per week,

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